QuickRHQ — maintain your Saudi Regional HQ 0% tax incentive

The risk nobody is tracking

The 0% isn't granted once. It's a test you re-sit every year.

And you don't fail loudly — you fail silently, and find out at assessment, years later, when it's a back-assessment instead of a fix.

🔁

Conditional, not permanent

Real office in KSA, board meetings held & minuted in KSA, ≥15 staff (incl. 3 exec/VP), adequate local spend, a resident director, eligible revenue — all must hold every year. Slip once and the incentive is exposed.

Miss = incentive at risk

📚

No playbook

The rules live across six documents — RHQ Guideline, Tax Rules (Art. 5), MISA licensing conditions, VAT, WHT, Zakat and the TP by-laws. There is no single "am I compliant?" button anywhere.

6+ scattered sources

🔕

Silent failure

Nothing tells you the substance test failed when it happens. ZATCA can assess up to 5 years later (10 if no return was filed) — by then it's a back-assessment, not a correction.

Found out too late

🧾

Burden of proof is on you

When MISA or ZATCA asks, you must show how you comply — board minutes, evidence of spend, filings, TP documents — mapped to the exact clause. Most firms have this in scattered spreadsheets.

You must prove it

💸

Non-eligible income bites

Stray into non-licensed activity and that income is taxed at 20% — and, if material or repeated, it can trigger revocation of the whole incentive with back-assessment.

20% + revocation risk

🗓️

Reviews go stale

A periodic Big-4 review is expensive and out of date the day after it lands. Between reviews you're flying blind on a 30-year decision.

Stale & costly

What QuickRHQ does

Upload your invoices, payroll and financials — get a live verdict.

Drop in sales invoices, supplier invoices, payroll and the audited financials. QuickRHQ auto-classifies every line, scores you against the rules, cites the clause for each check, and prints the evidence pack. Each panel below answers a specific pain.

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Live compliance dashboard

Incentive-health score · penalty exposure · 8-point ESR

"Would we pass the substance test right now?"

One screen: a live score, estimated penalty/tax exposure, and the full Economic Substance scorecard — each requirement RAG-rated with its clause. It refreshes the moment your data changes.

8-point ESR test (Art. 5) scored from your data
Art. 12(B) revocation-risk triggers, flagged
Top actions ranked inside the 90-day cure window

quickrhq · dashboard

⚑

Flagged items — every risk, quantified

Red / amber / info · exposure in SAR · cure window

"Where exactly are we exposed, and how much?"

Every transaction and substance gap the engine finds, each tied to its clause, its severity and an estimated exposure — so you fix the right things first, inside the fixable period.

Per-row findings with the exact rule reference
Quantified SAR exposure per issue
One-click export for your advisor

quickrhq · flagged items

▤

Financials — substance anchored to your accounts

OpEx adequacy · 20% split · Zakat base · net VAT

"Do our numbers actually back up the substance?"

Enter the audited P&L and balance-sheet figures. QuickRHQ anchors the "adequate expenditure" test to book OpEx, computes the 20% tax on non-eligible income, an indicative Zakat base, and net VAT — then reconciles it all to your uploaded invoices.

ESR#4 expenditure tested against real OpEx
Output vs input VAT → net VAT payable
Book-vs-invoice reconciliation catches gaps

quickrhq · financials

🗓

Filings & deadlines

Income tax · ESR · WHT · VAT · Zakat · TP disclosure

"Which return is due, and when?"

Every RHQ return computed from your fiscal year-end — with overdue and due-soon counters, a dated record of what's filed, and the clause behind each deadline.

120-day annual returns + monthly WHT + periodic VAT
Overdue / due-in-30-days at a glance
Filed-date audit trail for the evidence pack

quickrhq · filings & deadlines

₪

Transfer pricing — the 0% entity's #1 audit risk

LVAIGS 5% cost-plus · required-docs engine

"Is our intra-group recharge arm's-length?"

Because the RHQ is 0%-taxed, ZATCA watches for profit parked in it. QuickRHQ tests your actual related-party recharge against the 5% low-value-adding safe-harbour and flags which TP documents are likely required.

Auto-picks every related-party transaction
Cost-plus markup test vs the safe-harbour
Master / Local / CbC / Disclosure — required or not

quickrhq · transfer pricing

📋

Evidence pack — hand MISA / ZATCA the proof

Requirement → clause → how we comply → status

"When they ask, can we prove it — fast?"

A clause-by-clause, print-ready record of how the RHQ complies: board meetings, directors, related parties, filings and licensing — every control mapped to its rule. This is the artifact that answers an authority query in minutes, not weeks.

Branded, print-to-PDF compliance report & evidence pack
Control register with pass / review / fail status
Everything cites the exact ZATCA / MISA clause

quickrhq · evidence pack (MISA)

What's at stake

The downside isn't a fine. It's the base case.

RHQ non-compliance escalates fast — and in the worst cases claws back years you already banked at 0%.

⚠️

ESR breach — the ladder

100k → 400k

A 90-day cure window, then SAR 100,000, then SAR 400,000, then possible suspension of the tax incentive (Art. 11). QuickRHQ surfaces breaches while you can still cure them.

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Non-eligible income — the leak

20% tax

Income from non-licensed activity is taxed at 20% and must be booked separately. Material or repeated breaches can trigger revocation. The tool flags and quantifies it per invoice.

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Revocation — Art. 12(B)

Back-assessment

False info, misuse, or payments for non-qualifying persons can revoke the incentive with back-assessment for affected years. Attestations and triggers are tracked on the dashboard.

How it works

From raw files to a defensible position — in about 10 minutes.

No integration, no IT project. It runs in your browser; your data stays with you.

~4 min

Upload

Drop in sales & supplier invoices (PDF or Excel — the ZATCA QR is read automatically), the payroll register and the year's financials. Set the company profile once.

instant

Auto-classify & score

QuickRHQ tags customer type, residency and activity-eligibility, runs the 8-point ESR test, the VAT / WHT / TP / Zakat checks, and produces a live incentive-health score.

1 click

Prove it

Print the branded compliance report and the MISA / ZATCA evidence pack — clause by clause. Fix any red flag inside the 90-day cure window.

Standalone RHQ

Maintain your own incentive

Self-check any day without a standing Big-4 retainer. One clean workspace, no "client" clutter — just your company, your score, your evidence pack.

Advisory firm

Run every RHQ client from one screen

Add a second company and a client switcher appears automatically — each client an isolated dataset. Review, score and produce evidence packs across your whole book.

Your RHQ's 0% tax incentive — maintained, and provable, every year.

QuickRHQ is a compliance-monitoring tool.